Your Privacy, Explained Clearly

This Privacy Policy explains how Vacancyi (“Vacancyi”, “we”, “our”, “us”), operated by Collegeclub Technologies Pvt. Ltd., collects, uses, shares and protects your personal information when you use our website, mobile application and services (the “Platform”). By using the Platform, you agree to the collection and use of information as described here.

Our public opportunity listings are compiled from publicly available notices, websites and other public sources. Vacancyi is an independent publishing and application assistance platform and does not represent the government bodies, employers, institutions or issuing authorities referred to in those listings. Third-party names and materials do not imply affiliation or endorsement and remain subject to the rights of their owners; our Terms explain content and intellectual property responsibilities.

Publishing an opportunity does not give the listed entity access to your private profile or uploaded documents. We use and share application information for the service you request, as described in this Policy, rather than treating a public listing as authorization to disclose your data.

We may collect the following categories of information, depending on the services you use:

• Identity details — name, date of birth, category, photograph and signature.
• Contact details — email address, phone number and address.
• Educational qualifications and other eligibility-related details.
• Identification details and certificates you upload for an application.
• Account information — login credentials and account activity.
• Payment information processed through our payment partners (we do not store full card details).
• Device and usage information — such as IP address, browser type and app interactions.

We use the information we collect to:

• Create and manage your account.
• Show you relevant vacancies and recruitment updates.
• Prepare and submit recruitment or Certiseva applications where you have requested and authorized the corresponding assistance service.
• Process payments for official fees, processing, printing or courier services.
• Send service-related communications, including deadlines, admit cards and results.
• Improve, secure and troubleshoot the Platform.
• Comply with applicable legal or regulatory requirements.

If you use our assisted application service, you authorize our team to use the information and documents you provide to prepare and submit an application on your behalf, within the scope of the selected service. You remain responsible for the accuracy and genuineness of the information and documents you provide.

For Certiseva, we use the information and supporting documents needed to prepare, submit and follow up on the certificate application you authorize, within the selected service. Relevant information may be submitted to the competent issuing authority or its designated portal for verification and processing. You remain responsible for providing genuine, accurate, complete and current information and documents.

The receiving authority handles submitted information under its own applicable rules and privacy practices. Certiseva provides application assistance only: submission or payment does not guarantee document generation or issuance, and the authority may request corrections, defer processing or reject an application because of missing or defective information, documents or other unmet requirements. Deleting data from Vacancyi does not by itself withdraw an application or delete records already held by an independent authority; any applicable data rights with that authority must be exercised through its own process.

We may share your information, only as necessary, with:

• Recruitment bodies, certificate issuing authorities and their designated portals, where needed to submit, verify or follow up on the application assistance you authorize.
• Payment gateway providers, to process official fees and service charges.
• Courier and delivery partners, to fulfil printing and courier services you request.
• Service providers who help us operate the Platform (hosting, analytics, communications), under confidentiality obligations.
• Government or regulatory authorities, where required by applicable law.

Payments are processed through authorized third-party payment service providers. Vacancyi does not store your full card, UPI, or net banking credentials — these are handled directly by our payment partners in accordance with their own security standards and applicable regulations.

When enabled, Google Analytics measures visits to public pages, and Google AdSense serves advertisements above and below selected public listings. The home page has no ad placements. These Google services may use cookies and process device or usage information under their own privacy settings. Our Google Analytics integration excludes dashboards and authentication pages, removes query strings and private record identifiers, and respects browser Do Not Track and Global Privacy Control preferences.

Our first-party page analytics counts visits to authenticated user dashboard page types to help us improve the Platform. It excludes administrator pages, query strings, private record identifiers and account details. It uses no analytics cookies or persistent visitor identifiers and respects browser Do Not Track and Global Privacy Control preferences. Daily counts are retained for up to one year, with short-lived random event receipts used to prevent duplicate counts.

In the Android and iOS app, first-party usage sharing is on by default and can be turned off in Settings under App usage. When enabled, it sends screen types, visit times and the operating system to Vacancyi. The authenticated account is used on the server to count active accounts once per UTC day, including across devices. Analytics stores only a keyed digest that changes daily for this deduplication, not your account ID, name, contact details, searches, document contents or advertising identifiers. Deduplication records are normally removed after two days; cleanup delays may extend this briefly. Aggregate daily counts are kept for up to one year. Usage sharing does not affect access to app services.

We use cookies and similar technologies to keep you signed in, remember your preferences, understand how the Platform is used, and improve our services. You can control cookies through your browser settings, though some Platform features may not work correctly if cookies are disabled.

We may contact you through email, SMS, push notifications, WhatsApp or other supported channels with service-related updates such as application status, payment confirmations, vacancy alerts and deadlines. Promotional communications, where sent, will be in line with applicable law and your consent preferences, and you may opt out at any time.

You can permanently delete your account in the Vacancyi app from Settings > Delete account. Review the consequences and verify ownership using your password or Google account. Once accepted, your account is disabled and you are signed out immediately. Data removal normally takes several minutes; provider outages may take longer. You do not need to take any further action.

We remove your profile, saved applications, messages, feedback, uploaded documents and videos, and private order documents and saved application credentials. Payment transaction records, original completion proof and required security audit records remain for reconciliation and accountability. We retain your name, CRN, email address, saved phone number and deletion date in a disabled account record accessible to authorized administrators. Deleted data cannot be restored, and the retained email address cannot be used to register again.

We send a service email confirming acceptance of your deletion request. The delivery address is held temporarily, separately from your profile, and removed after successful delivery, exhausted retries or expiry after 24 hours when our workers are available. Our email provider processes the confirmation under its own retention practices. Completed operational deletion receipts are removed after 30 days; requests needing operational attention remain until resolved. Provider records, backups and copies held by third parties follow their applicable retention and expiry processes.

We retain your personal information for as long as needed to provide the services you have requested, comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer required, we take reasonable steps to delete or anonymize it.

We use reasonable technical and organizational measures to protect your information against unauthorized access, alteration, disclosure or destruction. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Depending on applicable law, you may have the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your account and associated data, subject to legal retention requirements.
• Withdraw consent for promotional communications.

You can delete your account in the app Settings. If you cannot access your account or no longer have the app, contact us using the details below so we can verify ownership and help with your request. You can also contact us to exercise your other privacy rights.

The Platform is intended for candidates who are eligible to apply for the recruitment opportunities listed. We do not knowingly collect personal information from children below the age required for such recruitment without appropriate consent.

We may update this Privacy Policy from time to time. The updated policy will be published on this page along with a revised “Last Updated” date. Your continued use of the Platform after an update constitutes acceptance of the revised policy, subject to applicable law.

For any privacy-related questions, concerns or requests, please contact us:

© 2026 Vacancyi. All Rights Reserved.

If you submit a listing correction, copyright complaint or privacy concern, we use your contact details and supporting information to assess and respond to that concern. We may disclose relevant details only where necessary to resolve it, to comply with applicable law or to respond to a competent authority. Please send only the information reasonably needed for review and avoid sending unrelated identity documents or other sensitive information.